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LeClaire Community Library Bylaws:
Revision 2.
I.
Library Board.
A.
Pursuant to the provisions of Ordinance # 565, City of LeClaire,
Iowa, all members
of the LeClaire Community Library Board of Trustees,
hereafter the Board, shall be
appointed by the Mayor, with the approval of
the City Council.
B.
The general powers and duties of the Board are outlined in
Ordinance # 565, City of
LeClaire, Iowa.
C.
The Board shall exercise its powers and duties by:
1.
Employing a competent and qualified Library Director;
2.
Cooperating with the Library Director in determining and adopting
written
policies to govern the operation and program of the library
including personnel
policies and policies governing the selection of
library materials, supplies, and
equipment;
3.
Reporting to and cooperating with other public officials, boards
and the community
as a whole to support a public relations program for the
library;
4.
Assisting in the preparation of and seeking adequate support for
the annual budget; and
5.
Developing long-range goals for the library and working toward
their achievement.
II.
Membership.
Membership on the Board shall be open to those Citizens meeting the legal
requirements
for membership as set forth in Ordinance # 565, City of LeClaire, Iowa. Members shall serve for a term of
six (6) years. Tenure
shall be limited to two (2) successive six (6) year terms. Reappointment
is permissible
following a two (2) year period of non-service.
III.
Officers.
A.
The officers of the Board shall consist of a President,
Vice-President, Secretary, and a Financial
Officer.
Their respective
terms of office shall be for one (1) year. Officers shall be elected at
the
Annual Meeting
and hold office until their successors are elected and
installed. Officers may
succeed themselves in office.
In the event an
officer resigns his/her office, an election to fill the
unexpired term of
that office will be held
at the next regular meeting.
B.
Duties of the officers are:
1.
President – preside at all meetings, appoint all Standing and
Special Committees, and
perform
other duties prescribed by law or which
usually pertain to the office. The
President shall be the
only
spokesperson for the Board in all advisory or disciplinary action
directed
to the staff.
2.
Vice-President – perform the duties of the President in the absence
of the President.
3.
Secretary – record and maintain official records of the Board,
including those Trustees in
attendance
and minutes of all Board meetings.
The Board may appoint a person other than
a Board member to
serve as
Recording Secretary on an ad hoc or continuing basis for the
limited purpose of preparing
proposed minutes of each meeting for Board
review.
4.
Financial Officer – interface with the City Clerk regarding Library
finances and serve on the
Finance
Committee.
IV.
Meeting.
A.
The regular monthly meeting of the Board shall be on the second
Tuesday of each month at
7:00 P.M.
B.
The Annual Meeting shall be in July each year.
C.
The President may call a special meeting upon the issuance of
timely notice.
D.
A quorum for the lawful transaction of business shall require the
continued presence of a majority
of Board
members.
E.
All meetings shall be held in accordance with Chapter 21, Open
Meetings Law, Code of Iowa.
F.
All meetings shall be conducted according to Robert’s Rules of
Order, Revised.
G.
All regular monthly meetings shall follow the general Agenda
outlined below. The public shall have
the
opportunity to address the
Board when new business is discussed.
1.
Call to Order.
2.
Roll Call.
3.
Consent Agenda.
4.
Report of the Library Director.
5.
Old business.
6.
New business.
7.
Public Comments.
8.
Adjournment.
H.
Public notice of each regular or special meeting, including an
agenda, shall be posted four (4) days in
advance in accordance with the
provisions of the LeClaire Municipal Code, Section 1-3.0304(5). The
Secretary, or designee, will distribute the agenda, and supporting
information where necessary, at
least
four (4) days prior to any such
meeting. These provisions shall not apply in the case of an
emergency
meeting.
V.
Minutes.
A.
The Minutes of the meetings of the Board serve, after their
approval, as the legal record of all
actions
of the Board, a true copy of
which shall be maintained in the office of the Library Director.
B.
Proposed Minutes may be amended and approved only at the next
regular monthly meeting.
C.
The Secretary is responsible for the preparation of accurate
Minutes for every Board meeting.
D.
The Secretary, or designee, shall deliver, or cause to be
delivered, to each individual Trustee a
copy of
the proposed Minutes of
each meeting for review within seven (7) calendar days following
such
meeting.
VI.
Committees.
A.
Standing
Committees. The
following Standing Committees shall be appointed at the Annual Meeting:
1.
Finance Committee.
The responsibilities of this
Committee include, but are not limited to, working with the Library
Director in the preparation of a proposed Budget for Board approval,
monitoring expenditures
authorized by the Board, and oversight of library
investments.
2.
Building Committee.
The Building Committee shall
exercise responsibility for the proper maintenance of the
building
and
grounds, and shall make recommendations to the Board on any major
expenditure.
B.
Special Committees.
The President may appoint such
Special Committees as may be needed from
time
to time to present reports
or recommendations to the Board. Any such Committee shall serve
until the
work for which they were appointed has been completed.
C.
Limitations.
No more than three (3) Board members may
serve on either a Standing or
Special Committee.
VII.
Library Director.
The Library Director is charged with
the day-to-day management of the Library and its
assets,
including its
personnel and financial resources, all within the framework of policies
adopted by the
Board.
VIII.
Amendments.
The Board may amend these Bylaws at any
regular meeting of the Board by an affirmative
vote
of at least five (5)
members of the Board, provided that notice of the proposed amendment(s)
was
given at the
last preceding regular meeting. If no notice is given,
then the bylaws may be amended at any
meeting with a
unanimous vote of all
seven (7) members of the Board.
Revised by the Board of Trustees of the
LeClaire Community Library on the 10th day of August 2004.
By:
Charlotte
J. Schumacher, Secretary
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